Job management & automation
Every job.One connected workflow.
JobTracking brings job assignments, tradie coordination, scheduling, tenders, quotes, invoice approvals, and accounting synchronization into a connected, real-time workflow.
Workspace / Jobs
Job overview
All jobs
128
Unassigned
08
In progress
34
Invoices
12
JT-2048
Property inspection
Alex Morgan
JT-2049
Roof repairs
Pending assignment
JT-2050
Electrical maintenance
Sam Taylor
JT-2051
Water damage repair
Jordan Lee
Illustrative dashboard · Sample data
Application
Real-time collaboration
Operations
Job scheduling
Workflow
Invoice approvals
Integration
Accounting synchronization
Connecting the people, paperwork, and processes behind every job.
Managing property and maintenance work involves more than assigning a task. Teams need to coordinate suitable tradies, monitor progress, exchange files, review invoices, and keep accounting records aligned.
JobTracking, also known as JTI, brings these activities together in one platform. Its reactive interface allows changes made by one user to appear for other connected users without requiring a manual screen refresh.
The platform also connects job activity with communication history, tradie documentation, and accounting workflows, helping teams work with more consistent and accessible information.
Work from the same information
Changes appear without the refresh button.
JobTracking is designed for teams that need current information throughout the working day. When a user changes job details or updates a workflow, other connected users can see the changes without manually refreshing their screens.
Reactive updates across connected users
Shared job and assignment information
Less reliance on manual refreshing
A common view of changing job status
Job JT-2048
Property inspection
Alex Morgan
Tradie portalWork scheduled for inspection.
Assignment update
StatusThe job status is available to connected users.
Reactive data updates
Changes propagate without a manual page refresh.
Illustrative interface concept · Sample data
From the first assignment to the final invoice.
The platform brings essential job administration activities together, helping teams coordinate work and follow each assignment through its lifecycle.
Tradie matching
Find suitable tradies using their business information and proximity to the job site.
Job scheduling
Assign work, manage schedules, and track assignment status and estimated completion timelines.
Tenders and quotes
Select tradies for tenders or quote requests and share relevant job attachments to help them price the work.
Invoice approval
Review invoices submitted by tradies, approve or reject them, and keep supporting documents associated with the job.
Tradie compliance
Manage business details, licences, insurance documentation, expiry requirements, and other onboarding criteria.
Accounting synchronization
Synchronize relevant supplier, invoice, and payment information with connected accounting software such as Xero.
A connected workflow from assignment to accounting.
JobTracking connects operational steps that would otherwise require teams to move between separate processes and records.
Create and assign
Create a job, define its requirements, and identify suitable tradies based on the job location and available business information.
Coordinate the work
Manage schedules, tenders, quotes, attachments, and job-related communication from the platform.
Review and approve
Review invoices submitted by tradies and approve or reject them through the job workflow.
Synchronize records
Approved invoice information and supporting files can flow into the connected accounting workflow, including Xero.
Review once. Keep the job and accounting records connected.
Tradies can submit invoices through the tradie-facing system. Internal staff can review the invoice within JobTracking and approve or reject it. When approved, the related invoice information and file can flow into the accounting process.
Tradies upload invoice files through their portal.
Staff review and approve or reject invoices in JTI.
Invoice details and files remain associated with the job.
Approved invoice information and attachments can be imported into Xero.
Invoice review
Job JT-2050
Supplier-invoice.pdf
Submitted by tradie
Approval workflow
Invoice submitted
Internal review
Approval decision
Accounting synchronization
Illustrative invoice workflow · Sample data
Keep job conversations close to the work.
Communication is more useful when it stays connected to the relevant job. JobTracking brings together phone records, emails, and supporting files to make historical information easier to access.
Phone call records
Support incoming and outgoing calls, with recording and job association capabilities.
Job-linked emails
Access relevant email conversations through a dedicated communication area for each job.
Historical communication
Keep useful correspondence available for future reference across customers, tradies, and other parties.
Automatic file association
Associate files attached to job-related emails with the corresponding job record.
Communication with context
Emails and call records can help staff refer back to discussions about inconsistencies, site hazards, special requirements, and other job-related matters. Recording access should follow the applicable privacy and consent requirements.
Make business documentation part of the workflow.
JobTracking supports the management of tradie business information and required documentation, helping staff assess whether a tradie meets the requirements for working with a business.
Documentation requirements can be tailored to the business, including licences, insurance, terms and conditions, and employee details for personnel attending a site.
Personnel management
Tradie requirements
Business contact details
Business information
ABN
Business identification
WorkCover insurance
Insurance documentation
Public liability insurance
Insurance documentation
Builder licence
Licence requirements
Employee and site requirements
Business-specific requirements
Illustrative documentation checklist, not a representation of live verification status.
Keep operational and financial information aligned.
JobTracking is designed to synchronize relevant information across connected workflows, while supporting businesses that operate across different regions.
Accounting synchronization
Connect job numbers, supplier and personnel records, invoices, and relevant payment information with accounting software such as Xero.
Time-zone awareness
Support teams working across regions by displaying job times in the relevant time zone, such as NSW and Perth.
Configurable tax rates
Accommodate different tax configurations for supported jurisdictions, including the Australian and New Zealand examples described for the platform.
Built around a reactive application architecture.
The technology stack supports the application’s interactive interface, shared data workflows, and supporting services.
Application framework
Meteor.js
Supports the reactive application and connected data workflows.
User interface
React.js
Powers the interactive interface used to manage jobs and records.
Database
MongoDB
Stores application records such as jobs and related business information.
Supporting data service
Redis
Part of the platform's supporting technology stack.
React.js interface
Interactive user experience
Meteor.js
Reactive application workflows
Data services
MongoDB and Redis
Less fragmented administration. More connected job management.
JobTracking demonstrates how a connected application can bring operational teams, tradies, job records, and financial workflows together within one working environment.
Shared, reactive information for connected users
Structured job assignment and scheduling workflows
Tender, quote, attachment, and invoice management
Tradie documentation and compliance tracking
Job-linked communication and historical records
Accounting synchronization and multi-region support
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